This MFO on Agrarian Policy Advisory Services (APAS) covers policy advisory formulation, updating and dissemination. For FY 2014, the Department of Agrarian Reform has signed and issued 11 Administrative Orders, 7 Memorandum Circulars, 1 General Memorandum Circular and 3 General Memorandum Orders.
Major Final Outputs (MFO)
DAR’S Legal Case Monitoring System in Full Swing
The Department of Agrarian Reform has fully implemented its Legal Case Monitoring System (LCMS) effective April 2013. The LCMS is a web-based application system for the recording and monitoring of agrarian cases for resolution at the provincial, regional, and central offices of the Department. The system also applies to cases lodged at the Adjudicators’ Offices, as well as cases where DAR lawyers represent and defend clients before judicial and quasi-judicial bodies.
The LCMS was officially rolled out in January 2012, in all DAR offices across the country. It aims to provide a central storage of legal case records and an efficient means of capturing data. The LCMS also enables authorized Legal and DARAB personnel to update the records and status of cases currently handled by their offices. The system also enables DAR management a means of monitoring and tracking down the movement of specific or high profile cases and a near real-time report of the status of cases anywhere in the country. The system also generates summaries and detailed reports that can be accessed anywhere by any authorized agrarian reform officer.
One of the major features of the system is that it is multi-use and accessible over the internet. The system utilizes barcode technology to ensure easy tracking and integrity of documents. The efficient use of the system will eventually dramatically decrease the use of paper since the LCMS has a built-in word processor where drafts can be written and reviewed by the legal officers without the need to print each and every draft until it is ready for the signature of the higher officials. It also contains pro-forma templates for the use of legal officers whenever appropriate.
The system also automatically prints Registered Return Cards (RRC) for documents that need to be registered in the postal office, and mail labels for envelopes. Another feature of the LCMS is the Global Search tool which will enable one to search for a particular case even if the information available is only the name of the party or the title of the case.
As of December 31, 2012, the system contains: 26,913 Agrarian Legal Implementation cases; 521 CLUPPI cases; 11,884 Quasi-Judicial cases; 1,020 Judicial cases; 11,106 applications for DAR Clearance; 281 Referral cases, 17,527 DARAB cases; and 5,458 Cancellation cases.
After the first quarter of 2013, the Legal Sector will no longer be required to submit written accomplishment reports to the Central Office, all accomplishment reports will henceforth, be generated through the system.
The Legal Case Monitoring System was developed by Ideyatech, Inc. the same software company that developed the legal systems of the Office of the Solicitor General, Court of Tax Appeals, Quezon City Hall of Justice, Small Claims Court, among others.